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PATHWAY TO CITY PARK 9-4-13 LMS

The Salmon City Council has approved a motion to officially terminate the original construction contract awarded to Dahle Construction for the pathway to City Park project and passed a second motion to award a new contract bid.

An invitation to bid on the recently revised Pathway contract was advertised and during an afternoon bid opening on September 4 the contract was awarded to Dahle Construction for its low bid of $54,700.

The council vote to officially accept the bid was five to one with Councilman Jim Kluesner casting the one vote in opposition. The motion was passed with the contingency of final approval by the Idaho Transportation Department (ITD) which is responsible for ensuring all federal guidelines are met.

Prior to the council votes at its September 4 evening meeting City Community Development Director Mary Cerise delivered a history of how the project began, the missteps along the way and what has been done to correct all the errors. The bottom line was that if the procedural mistakes had not been caught before the first shovel of dirt was turned, the city would have been liable for project costs in excess of $64,000.

The problems were discovered just recently when the ITD requested documentation of when and where the invitation to bid on the projectís construction contract had been advertised. Cerise, who was hired a few months ago, could not find any record of the required publication.

Ceriseís report backtracked the Pathway to City Park project to 2011. She found that the city contract developed by the cityís former administrator was in a very generic form which did not come near meeting state standards and was therefore unacceptable. She said that original contract was not reviewed by the state at any point and that other required items were never made available to the state for its review and approval.

Cerise has since put together a new contract which is inclusive of the Idaho Public Works Standard Construction Contract plus numerous other federal guidelines and determinations needed to meet all compliance issues pertaining to the federal monies provisions and requirements. She submitted the revised contract to the state for review and approval on August 22nd along with many other required documents. She has also met with ITDís Cultural Compliance representative who helped complete the projectís environmental evaluation which in turn completed the required Environmental Assessment.

The total amount of local work performed and donated on the pathway project to date would potentially add up to $10,468.41 in matching contributions.

Due to the proper Ďin-kindí services paperwork never being submitted, let alone approved by the state, that amount cannot be applied to the cityís ITD pathways grant financial match. Under terms of the newly written contract between the city and ITD the total current amount of contribution needed from the city to meet the grantís matching funds requirement is $17,276.70. Cerise said that figure surpasses 21.34 percent of the total grant amount and more than meets the required match. The cityís financial contribution will be in the form of labor, use of city equipment and gravel material.

Cerise reported that the enormous amount of work required to create alternate funding and complete the vast amount of paperwork needed to save the project could not have been accomplished without an intense effort on the part of contracted engineer Steve Frazee, City Finance Director Amy Fealko, City Public Works Superintendent Harry Shanafelt and Salmon City Clerk Mary Benton.
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